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Atlas Staffing is hiring a Front Office Coordinator for a professional office environment in Spokane Valley, WA. This role is the first point of contact for visitors and callers, and it keeps the front desk, office flow, and day-to-day administrative tasks running smoothly.
Role Purpose
Manage the reception area and front office administrative tasks while delivering a welcoming, professional experience for visitors, clients, and internal staff.
Responsibilities
- Greet visitors, confirm who they are here to see, and direct them appropriately
- Answer, screen, and transfer incoming calls, take accurate messages when needed
- Keep the reception area, common areas, and kitchen organized, and follow daily/weekly/monthly cleaning schedules
- Track office supply levels, place orders, and receive deliveries
- Process and distribute incoming policy documents, and track required policy items
- Answer basic policy owner and policy benefit questions using provided resources and escalation steps
- Plan and coordinate office events end-to-end (holiday outing, appreciation lunch, potlucks, BBQs)
- Sort and route incoming mail and packages (UPS/FedEx), and prepare outgoing shipments and mail drops
- Provide administrative support to internal staff and financial representatives (scheduling support, document prep, light project support)
- Cross-train to provide front office coverage for check entry and facility operations during planned/unplanned absences
Qualifications
- Proficiency with Microsoft Office and basic office technology (phones, printers, scanners)
- Previous professional office administration or reception experience preferred
- Strong attention to detail and accuracy, comfortable with documentation and tracking
- Clear, friendly communication skills, both written and verbal
- Professional presence, team-oriented, and comfortable working with clients and visitors
- Confident problem-solver who can prioritize tasks and stay organized in a busy front office
- Able to handle sensitive information with discretion
Pay
$18.00 – $18.00/hour
Available Shifts
- Monday–Friday
- 8:00am–5:00pm (1 hour lunch)
Why You’ll Love It
- Consistent weekday schedule with a steady routine
- Variety in your day, front desk, admin support, and event coordination
- Professional environment with a customer-service focus
#INDSPO
BR-Spokane